Events Administrator

TL;DR

Events Administrator (Student Events): Provides administrative and logistical support for large-scale events across the AVP Students portfolio with an accent on coordinating planning processes, managing schedules and timelines, and handling financial transactions. Focus on arranging facilities and services, stakeholder coordination, and ensuring compliance with institutional policies.

hirify.global Okanagan Campus, Canada (fixed-term until November 15, 2026)

$28.92 - $33.13 CAD Hourly

Company

University of British Columbia (hirify.global), committed to excellence in research, innovation, learning, and fostering a diverse workforce.

What you will do

• Support program leads as primary administrative contact for large-scale student events like Jumpstart Orientation and Indigenous Summer Camps, coordinating planning and execution with campus units.
• Manage event task tracking, develop plans, document logistics, and maintain records including schedules and vendor details.
• Book venues, arrange catering, AV, furnishings, registration systems, transportation, and other logistics.
• Handle communications requests, liaise with campus partners and vendors for event readiness.
• Process financial transactions in Workday including requisitions, purchase orders, expense reports, budgets, and payments.
• Ensure compliance with policies, accessibility standards, and contribute to process improvements and standardized tools.

Requirements

• Completion of two years post-secondary education and over two years related experience or equivalent.
• Excellent organizational and project management skills with attention to detail.
• Strong interpersonal and communication skills for collaborating with diverse stakeholders.
• Proficiency in Microsoft Office Suite and enterprise systems like Workday.
• Problem-solving, adaptability, and customer-service orientation in student-focused environment.
• Commitment to equity, diversity, inclusion, and respecting diverse perspectives.

Nice to have

• Experience in post-secondary or complex multi-unit organizations.
• Familiarity with HR/financial systems, registration/event management software.
• Knowledge of accessibility, risk management, equity in event planning.
• Experience with large-scale events and diverse stakeholders.

Culture & Benefits

• Union position (BCGEU Okanagan Support Staff) with emphasis on employment equity and inclusion.
• Opportunity to work autonomously with wide latitude under supervision.
• Focus on professional growth in administrative excellence and process improvement.