Education Office Support Associate

TL;DR

Education Office Support Associate: Supports the planning, tracking, and delivery of IB curricula development and review activities across four verticals with an accent on budget management, process oversight, stakeholder coordination, and data handling. Focus on monitoring financial operations, managing commissioned work and contracts for 700 collaborators, ensuring policy compliance, and maintaining project timelines using tools like Gantt charts and Salesforce.

Location: The Hague, Netherlands (onsite). No relocation or work permit will be offered.

Salary: EUR 49,332–62,040 annually (HG13, including 8% holiday allowance, negotiable depending on experience)

Company

Global organization providing world-class educational services to over 5,800 schools across 162 countries with a mission to create a better and more peaceful world.

What you will do

• Monitor budgets, process payments, and track financials for EO teams using Excel.
• Manage processes for meetings, workshops, commissioned work, trials, pilots, and sample collections, ensuring GDPR and copyright compliance.
• Oversee contracting for ~700 collaborators and track progress from requests to payments.
• Act as liaison with internal departments (Travel, Finance, etc.) and external stakeholders for seamless coordination.
• Maintain records of meetings, deliverables, and Salesforce data; update Gantt charts for project timelines.
• Propose process improvements based on lessons learned to enhance efficiency.

Requirements

• Proven experience in operations coordination, stakeholder management, administrative support, financial tracking, and project support.
• Knowledge of operational processes, data management (GDPR), financial management, and project methodologies.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), project tools (Smartsheet, Microsoft Project), and communication platforms (Teams, Zoom).
• Outstanding verbal and written English communication skills; strong organizational, problem-solving, and interpersonal skills.
• Bachelor's degree.

Nice to have

• Proficiency in Spanish, French, Arabic, Japanese, or Chinese.
• Experience in education or similar industry.

Culture & Benefits

• Work in a global, diverse environment valuing respect, compassion, and equal opportunities.
• Full-time permanent position (initial 1-year contract).
• Collaborative team supporting innovative education initiatives.

Hiring process

• Applications accepted until 27 May 2026, 23:59 CET.