Contract Administrator (Aerospace)

TL;DR

Contract Administrator (Aerospace): Supporting the contract management team by executing low-complexity agreements and maintaining documentation with an accent on compliance, tracking, and workflow streamlining. Focus on drafting NDAs, coordinating shipment handovers, and improving contract management systems.

Location: Montreal (St. Laurent) or Ottawa, Canada. Hybrid (possibility to work from home occasionally).

Company

hirify.global is a global leader in simulation, training, and mission readiness for the aviation and defense sectors.

What you will do

• Prepare, review, and process low-complexity agreements such as NDAs, consulting, and supply agreements.
• Maintain accurate contract files, records, logs, and tracking reports.
• Coordinate shipment handover documentation and monitor contract expiry dates.
• Collaborate with senior contract management, legal, finance, and business development teams.
• Identify opportunities to streamline contract intake, routing, and archival processes.
• Assist with the implementation and maintenance of CMS/CLM tools.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Law, Public Administration, or a related field.
• Minimum of 2 years of experience in contract administration, legal operations, or procurement.
• Strong attention to detail, organizational skills, and time management.
• Proficiency with Microsoft Office tools (Word, Excel, SharePoint).
• Must be based in or able to work from Montreal or Ottawa.

Nice to have

• Bilingualism in English and French.
• Prior experience in defense, aerospace, or highly regulated environments.
• Experience working with contract management systems (CMS/CLM tools).

Culture & Benefits

• Attractive employee benefits package.
• Flexible schedules and occasional work-from-home possibilities.
• Opportunity to work on a variety of projects within a multidisciplinary team.
• Environment where individual initiatives are recognized and valued.