Branch Admin (Invoicing) - Kelowna

TL;DR

Branch Admin (Invoicing): Perform administrative support for branch operations, including AR & AP duties, monthly invoicing, and customer account management with an accent on accuracy, multi-tasking, and coordination with stakeholders. Focus on reconciling statements, processing bank deposits, tracking personnel hours, and managing project files and inspections.

Location: Kelowna, British Columbia, Canada

Salary Expectations: $50,000 - $60,000

Company

hirify.global Canada Ltd, part of a global elevator company committed to diversity and equal opportunity.

What you will do

• Provide administrative support for branch operations, including responding to customer inquiries
• Handle AR & AP duties, issue correspondence for overdue accounts, create purchase orders, and support collections
• Prepare and process monthly invoicing for all lines of business
• Reconcile credit card statements and prepare weekly bank deposits
• Manage customer account setup, field personnel hours, payroll documentation, and insurance coverage
• Maintain project files, data entry, filing, and coordinate TSBC inspections and paperwork
• Communicate with head office and perform other assigned duties

Requirements

• Diploma in Business or Office Administration
• Minimum of 2 years of relevant experience
• Attention to detail, ability to multi-task, prioritize, and organize
• Excellent communication skills and ability to manage conflict collaboratively
• Adaptability to fast-paced environment, resourcefulness, and self-motivation
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Oracle

Culture & Benefits

• Company pension, dental care, disability insurance, extended health care, life insurance, vision care
• Employee assistance program, on-site parking, paid time off
• Competitive salaries, bonus plans for all positions, wellness program