Workplace Experience Coordinator (Legaltech)

TL;DR

Workplace Experience Coordinator (Legaltech): Managing day-to-day workplace operations and facility management for the Burnaby hub with an accent on office administration, visitor experience, and facility maintenance. Focus on coordinating facility repairs, executing internal events, and ensuring a welcoming physical environment for employees and guests.

Location: Required to be in-office Monday-Friday in Burnaby, Canada

Salary: $60,900 – $82,500 CAD

Company

hirify.global is a global leader in legal AI technology, empowering legal professionals and law firms to work more efficiently and securely.

What you will do

• Manage front office reception, visitor access systems, and all shipping/receiving operations.
• Maintain office spaces to ensure they are clean, well-stocked, and welcoming for all.
• Coordinate facility inspections, identify deficiencies, and track required repairs.
• Plan and coordinate internal events, including monthly mixers, holiday parties, and team socials.
• Collaborate with People, IT, and OCEO teams to align workplace policies with business objectives.
• Support physical security via access badge management and maintain AV/video conferencing systems.

Requirements

• 1-3 years of experience in office coordination, workplace experience, facilities, or hospitality.
• Must be based in Burnaby and able to work onsite Monday-Friday.
• Strong organizational and time-management skills in a fast-paced environment.
• Proficiency with Google stack, Slack, ticketing systems, and expense tools.
• Keen interest in using AI to improve workplace operational efficiency.

Nice to have

• Experience in a tech, startup, or high-growth company environment.
• Familiarity with access control systems or AV/meeting room technology.
• Experience with workplace safety programs or compliance documentation.
• First Aid certification.

Culture & Benefits

• Competitive salary with top-tier health, dental, and vision insurance.
• Flexible time off policy with an encouraged 20 days off per year.
• $2000 annual counseling benefit.
• RRSP matching and RESP contribution programs.
• hirify.globalversary recognition program for long-term employee milestones.