Senior Tax and Payroll Specialist

TL;DR

Senior Tax and Payroll Specialist (EdTech): Execute full-cycle payroll processing and tax compliance across multiple US states with an accent on accuracy, reconciliations, and regulatory adherence. Focus on resolving tax notices, handling discrepancies, and preparing audit-ready documentation using Workday and ADP SmartCompliance.

Location: US - Remote

Company

hirify.global is an education technology company that provides support and expertise to over 100 universities, helping develop high-ROI online degree programs in nursing, teaching, business, and public service.

What you will do

• Execute full-cycle payroll for salaried and hourly employees across multiple states, including new hires, terminations, bonuses, and adjustments.
• Support tax compliance by executing filings, payments, reconciliations using ADP SmartCompliance, and reviewing tax notices.
• Perform payroll and tax reconciliations, review reports, investigate discrepancies, and prepare audit documentation.
• Research and resolve payroll/tax issues, respond to employee inquiries on pay, taxes, and deductions.
• Identify process improvements, collaborate with HR, Finance, and vendors, and contribute to documentation and training.

Requirements

• Must have hands-on experience with end-to-end payroll in multi-state US environment using Workday.
• Knowledge of payroll tax compliance across federal, state, and local jurisdictions.
• Proven ability to manage tax filings, reconciliations, and notices with high accuracy using ADP SmartCompliance.
• Experience handling discrepancies, audits, and complex payroll scenarios under strict deadlines.
• Strong Excel proficiency including Pivot Tables and VLOOKUPs for data analysis.

Nice to have

• CPP certification.
• Experience with international payroll or teams outside the US.
• Year-end activities like W-2/W-2c processing and payroll audits.

Culture & Benefits

• Equal-opportunity employer supporting diverse and inclusive workforce.
• Focus on operational excellence, compliance, and employee experience.
• Collaborative environment with cross-functional teams in Payroll, HR, and Finance.