Project Coordinator (Executive Search)

TL;DR

Project Coordinator (Executive Search): Managing the execution of executive search engagements with an accent on C-level coordination, candidate research, and administrative support. Focus on coordinating complex international logistics, maintaining search documentation, and ensuring seamless communication between partners and clients.

Company

A global organizational consulting firm specializing in executive search and leadership advisory services.

What you will do

• Manage the quality execution of search engagements and provide comprehensive support to the executive search team.
• Act as the primary administrative point of contact for senior executives and high-level clients.
• Coordinate complex calendars, international travel, and interviews across multiple time zones.
• Draft engagement letters, candidate reports, and business development pitch materials using PowerPoint.
• Maintain search databases (Searcher, Salesforce) and manage financial administrative tasks like expense reports.
• Oversee the search process from opening the engagement through to the final closure.

Requirements

• Outstanding oral and written communication skills.
• Experience interacting with C-suite executives in a top-tier professional services environment.
• Expert proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to manage a demanding workload and multiple priorities under tight deadlines.
• Strong organizational skills with extreme attention to detail in project planning.
• Capability to work independently with minimal supervision.

Nice to have

• Experience with the thoughtful use of AI-enabled productivity tools to improve efficiency.

Culture & Benefits

• Integrated, team-oriented work environment.
• Fast-paced, high-professionalism atmosphere.
• Collaborative culture that values intellectual curiosity and a proactive "can-do" attitude.