Pre-Sale Coordinator (Luxury Art)

TL;DR

Pre-Sale Coordinator (Luxury Art): Managing the administration of luxury art sales and providing high-quality client service with an accent on logistical coordination and contract management. Focus on facilitating inbound shipments, coordinating property authentication, and ensuring compliance with sale deadlines.

Location: Must be based in London

Company

Sotheby’s is a global auction house and retail leader promoting access and ownership of exceptional art and luxury objects across 70 selling categories.

What you will do

• Manage client inquiries, transactions, and property throughout the entire sale cycle to ensure high satisfaction.
• Coordinate inbound shipments, export licenses, and customs clearance in collaboration with regional offices.
• Draft and manage consignment terms and complex sale agreements alongside the Legal department.
• Act as a primary liaison between Specialist departments and support functions including Compliance, Risk, Tax, and Payments.
• Track compliance issues and arrange for property authentication according to committee deadlines.
• Facilitate financial transactions, post-auction adjustments, and conduct bi-annual reviews of aged inventory.

Requirements

• Location: Must be based in London
• Degree in business administration or an equivalent field (preferred).
• At least 1+ years of experience in business administration and/or client service.
• Exceptional verbal and written communication skills for high-end client interaction.
• Strong ability to multi-task and remain calm under pressure while meeting challenging deadlines.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.

Nice to have

• Prior experience working with SAP.

Culture & Benefits

• Opportunity to work with a world-renowned brand in the luxury and fine art market.
• Collaborative environment interacting with a global network of specialists across 40 countries.
• Fast-paced, dynamic atmosphere ideal for highly organized individuals.
• Exposure to high-value assets and diverse collectible categories.