Project Administrator (Marketing)

TL;DR

Project Administrator (Marketing): Managing financial administration and operational efficiency for a large beauty brand's PR and influence projects with an accent on budget tracking, Workday implementation, and data compliance. Focus on streamlining project setup, ensuring financial accuracy, and maintaining audit-ready documentation.

Location: London, United Kingdom. Flexible working model with core hours 10am – 4pm.

Company

hirify.global UK is a world-class advertising and PR agency specializing in brand advertising, customer experience, and behavioural science.

What you will do

• Accurately set up new projects, tasks, and budgets in alignment with approved Statements of Work.
• Track estimates and assist with financial reporting to ensure strict adherence to financial processes.
• Maintain meticulous, version-controlled project documentation to ensure audit readiness.
• Educate team members on Workday best practices and internal administrative procedures.
• Manage data consistency and compliance across influencer management platforms including Wrike, Trackr, and OCM.

Requirements

• Proven experience in a highly administrative role, ideally within an agency or project-based environment.
• Strong operational mindset with a natural inclination toward process and efficiency.
• Basic financial acumen, including experience with budget tracking, estimates, and timesheet management.
• Extreme attention to detail and commitment to accuracy in data entry and financial tracking.
• Proactive approach to identifying potential issues and finding solutions.
• Professional communication skills for guiding colleagues on administrative procedures.

Culture & Benefits

• 25 days annual leave plus one additional Volunteer Day.
• Bupa Healthcare and Life Assurance.
• Flexible working model with core hours from 10am to 4pm.
• 1.5:1 matching pension structure.
• Wellbeing support including budget for exercise memberships and access to Unmind and LifeWorks.
• Season Ticket Loan and Cycle to Work Scheme.