Office Manager (AI)

TL;DR

Office Manager (Administration): Managing daily office operations and workplace services for a conversational AI platform with an accent on facility maintenance, guest relations, and executive support. Focus on optimizing office productivity, coordinating internal logistics, and ensuring a seamless on-site employee experience.

Location: On-site in London

Company

hirify.global is a leading conversational AI platform that enables enterprises to deploy AI agents for personalized, high-quality customer experiences.

What you will do

• Oversee office, kitchen, and shared workspace upkeep, including supply management and organization.
• Manage guest welcoming, conference room maintenance, and meeting schedules.
• Coordinate meal deliveries, internal events, and special occasion logistics.
• Act as the primary contact for building management to coordinate maintenance and repairs.
• Provide first-point-of-contact IT support for office tech, AV equipment, and video call setups.
• Provide administrative and calendar support for senior leaders, including travel bookings.

Requirements

• 1–3 years of experience in office management, administration, or operational support.
• Strong written and verbal communication skills for professional interaction across all levels.
• Ability to manage multiple priorities in a fast-paced environment with high attention to detail.
• Customer service mentality with a proactive approach to improving office inefficiencies.
• Must be based in or able to work on-site in London.

Culture & Benefits

• Flexible "take what you need" vacation policy (25 days statutory leave for UK employees).
• Comprehensive medical, dental, and vision benefits for employees and their families.
• Life insurance, disability benefits, and a retirement/pension plan.
• Parental leave and fertility/family building benefits through Carrot.
• Daily lunches and snacks provided in the office.