Office Manager (Defense)

TL;DR

Office Manager (Administration): Managing daily operations of the Washington DC office to support customer engagement and executive meetings with an accent on high-visibility logistics and operational excellence. Focus on coordinating end-to-end event logistics, managing vendor relationships, and maintaining a professional environment for stakeholders.

Location: Washington DC, USA. U.S. citizenship is required.

Company

hirify.global is developing advanced defense systems with a focus on technical excellence and rapid execution to deliver real-world capabilities.

What you will do

• Manage daily office operations to ensure a clean, organized, and professional environment.
• Coordinate end-to-end logistics for customer visits, executive meetings, and external events.
• Oversee vendor relationships for maintenance, catering, security, and janitorial services.
• Handle shipping and receiving, including tracking and distribution of equipment and mail.
• Partner with EHS and security teams to maintain site protocols and visitor access.
• Track office budgets and expenses while implementing process improvements.

Requirements

• 3+ years of experience in office management, operations coordination, or facilities support.
• U.S. citizenship is required (necessary for security clearance eligibility).
• Strong organizational skills and ability to manage competing priorities in a fast-paced environment.
• Experience managing vendors and operational workflows.
• Proficiency with Microsoft Office and Google Workspace.

Nice to have

• Experience in aerospace, defense, or similarly regulated industries.
• Background in supporting high-visibility corporate spaces or executive offices.
• Experience with budget tracking or light financial administration.

Culture & Benefits

• Meaningful long-term equity sharing in the company's growth.
• Comprehensive health, dental, and vision insurance (100% employee-covered medical).
• Four weeks of paid time off and ten company-paid holidays.
• Paid parental leave and a $100 monthly fitness stipend.
• Catered meals, company-covered food during high-demand periods, and a fully stocked kitchen.