Office Manager

TL;DR

Office Manager (Administration): Managing administrative tasks, vendor relationships, and office logistics for the Miami HQ with an accent on hospitality and operational efficiency. Focus on coordinating office maintenance, enhancing new hire experiences, and supporting cross-functional leadership projects.

Location: Must be based full-time on-site at hirify.global's Miami HQ in the Bay Harbor Islands, FL

Company

A technology-driven real estate platform reimagining residential and commercial living experiences to create connected, human-centered communities.

What you will do

• Act as the primary point of contact for staff, coordinating meeting logistics, communications, and materials.
• Plan and execute staff events and meetings, including research, day-of support, and invoice management.
• Manage vendor relationships for cleaning services, supplies, plants, and repairs to ensure seamless operations.
• Maintain common spaces, conference rooms, and executive offices to ensure furniture is properly staged and clutter-free.
• Support HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination.
• Collaborate with leadership on special projects spanning People Ops, Finance, Real Estate, IT, and Design.

Requirements

• 2+ years of experience in administrative support, operations, or hospitality.
• Full-time on-site presence at the Miami HQ (Bay Harbor Islands, FL) is required.
• Strong communication and organizational skills with the ability to prioritize in a fast-paced environment.
• Experience managing vendor relationships and providing event support.
• Warm, approachable demeanor with a proactive mindset.
• Proficiency with basic IT tools and ability to collaborate across different departments.

Culture & Benefits

• Comprehensive health package including Medical, Dental, Vision, Disability, and Life insurance.
• Paid time off and 13 paid holidays.
• 401(k) retirement plan and Healthcare/Dependent Care Flexible Spending Accounts (FSAs).
• Access to HSA-compatible plans and pre-tax commuter benefits.
• Wellness offerings including an Employee Assistance Program (EAP), free therapy through SpringHealth, and acupuncture.