Office Coordinator (SaaS)

TL;DR

Office Coordinator (SaaS): Managing the day-to-day operations of the Boston headquarters with an accent on facilities coordination and mail operations. Focus on coordinating global mail routing, managing vendors, and organizing internal corporate events.

Location: Hybrid: Minimum 3 days per week in-office in Boston, MA

Salary: $24,000–$30,000 per year (prorated for 20 hours/week)

Company

A leading SaaS-based Global Employment Platform that enables clients to expand their teams into over 180 countries.

What you will do

• Manage end-to-end mail operations for the Boston HQ, including sorting, scanning, and global routing.
• Serve as the primary point of contact for facilities, addressing maintenance issues and liaising with building management.
• Oversee health and safety compliance, including fire drills and safety training.
• Handle office-related vendors, including supply maintenance and meal ordering for meetings.
• Execute general office administrative tasks to ensure a productive work environment.
• Organize internal and offsite events, including customer and partner meetings.

Requirements

• Associate’s degree in Business, Finance, or a related field.
• Minimum 4 years of experience in office operations, office support, or hospitality.
• Proficiency in Google Suite, Excel, and PowerPoint.
• Strong organizational skills with a focus on follow-through and driving results.
• Excellent verbal and written communication skills for interacting with global stakeholders.

Nice to have

• Experience with Workday.

Culture & Benefits

• Competitive compensation and benefits package.
• Flexible working hours for the part-time schedule.
• Remote-first company culture that empowers employees with flexibility.
• Inclusive environment celebrating authenticity and diversity.