PA to Managing Director (Global Studios)

TL;DR

PA to Managing Director (Administration): Providing comprehensive administrative support to the Managing Director of hirify.global Studios with an accent on diary, inbox, and travel management. Focus on streamlining executive operations, coordinating complex schedules, and managing financial administration within a fast-paced creative environment.

Location: Onsite in Leicester Square, London

Company

hirify.global is a leading media and entertainment company operating a variety of radio and podcast platforms.

What you will do

• Manage complex calendars, prioritize competing schedules, and handle inbox filtering to flag urgent items.
• Coordinate internal and external meetings and represent the Managing Director in professional communications.
• Arrange comprehensive travel and accommodation for both long and short haul trips, including connection logistics.
• Handle financial administration, including processing invoices, purchase orders, and expense claims.
• Plan and execute studio events, socials, and workshops.
• Support the wider leadership team and handle sensitive information with absolute confidentiality.

Requirements

• Must be based in London
• Proven experience in high-level administrative support and travel booking.
• Exceptional organizational skills and high attention to detail.
• Strong written and verbal communication skills for preparing memos and presentations.
• Ability to maintain absolute confidentiality and integrity when dealing with private information.
• Interest in contemporary pop culture and media industry trends.

Nice to have

• AI curiosity and an early adopter mindset regarding tech innovation.

Culture & Benefits

• Fast-paced, creative, and dynamic work environment where no two days are the same.
• Opportunity to get involved in a wide range of company-wide initiatives beyond daily tasks.
• Inclusive culture that actively celebrates diversity and nurtures belonging.
• Commitment to workplace adjustments to ensure accessibility for all employees.