Resource Administrator (Advertising)

TL;DR

Resource Administrator (Advertising): Supporting the Creative Operations and Resource Management teams in coordinating freelancers, equipment, and administrative workflows with an accent on onboarding and compliance. Focus on managing freelance contracts via YunoJuno, ensuring timesheet accuracy in Workday, and facilitating seamless internal coordination between finance, IT, and creative departments.

Location: Hybrid: London, UK (Office-based Monday, Thursday, one other flexible day per week + 1st Friday of every month)

Company

hirify.global UK is a global advertising agency specializing in brand advertising, customer experience marketing, PR, and consulting, powered by behavioural science.

What you will do

• Support Resource Managers and Creative Operations Lead in booking and managing freelancers across Creative and Design.
• Handle end-to-end freelancer onboarding, including contracts via YunoJuno, building access, IT equipment, and email setup.
• Liaise between Resource, Finance, IT, and Creative teams to ensure smooth operational flow.
• Manage administrative compliance by tracking freelancer approvals, IR35 assessments, and maintaining the agency freelance tracker.
• Oversee timesheet compliance and approval processes using Workday and Wrike.
• Manage purchase orders, approve invoices, and track completion of NDA and Ethics Training.

Requirements

• Location: Must be based in or be able to commute to London, UK.
• Excellent verbal and written communication skills.
• Impeccable attention to detail and strong organizational skills.
• Proactive mindset with a passion for administration and problem-solving.
• Ability to manage multiple tasks and cope under pressure.

Culture & Benefits

• 25 days annual leave plus one volunteer day.
• Bupa Healthcare and a 1.5:1 matching pension structure.
• Flexible Working Model with core hours from 10am to 4pm.
• Wellbeing support including exercise class membership, Unmind, and annual eye tests.
• Season Ticket Loan and Cycle to Work Scheme.
• Life Assurance.