People & Workplace Operations Coordinator (Legal AI)

TL;DR

People & Workplace Operations Coordinator (HR/Office Ops): Managing the operational backbone of People Ops and the physical workplace environment for a legal AI platform with an accent on HRIS maintenance, vendor coordination, and employee experience. Focus on building scalable workplace systems, optimizing onboarding/offboarding workflows, and ensuring frictionless office operations during rapid growth.

Location: Must be based in San Mateo, CA (Hybrid: Tuesday, Wednesday, Thursday in office; additional on-site presence may be required).

Salary: $70,000 – $104,000

Company

The fastest-growing legal AI platform for in-house legal teams, backed by Scale Venture Partners, Northzone, and other top-tier investors.

What you will do

• Maintain accurate employee records within HRIS and ensure compliance with federal regulations, including Form I-9 verifications.
• Coordinate the end-to-end onboarding and offboarding processes to deliver a seamless employee experience.
• Own day-to-day office operations, including facilities management, supplies, and shared space guidelines.
• Build and manage the vendor ecosystem for security, catering, IT/AV, and facilities maintenance.
• Develop scalable workplace systems, procurement workflows, and office documentation to reduce friction.
• Manage workplace budgets and identify high-ROI investments to improve the employee environment.

Requirements

• 2-4 years of experience in People operations, office management, or workplace operations, ideally in a fast-paced startup.
• Must be based in San Mateo, CA (or within approximately 50 miles) to support hybrid and on-site operations.
• Strong operational rigor, attention to detail, and a track record of delivering complex, deadline-driven projects.
• Fluency in vendor and budget management, including contract negotiation.
• Proficiency with HRIS platforms and a willingness to leverage AI tools for workflow automation.
• Bachelor's degree or equivalent.

Nice to have

• Experience leading or supporting an office relocation process.
• Experience scaling a workplace from early-stage (<100 employees) to growth phase (100-300+).
• Exposure to facility safety, emergency planning, or ergonomic programs.
• Strong hospitality instincts for creating a welcoming, high-quality workplace.

Culture & Benefits

• High-impact environment with real ownership and immediate influence.
• Competitive base salary and equity for all full-time roles.
• Exceptional benefits package.
• Culture driven by principles of customer obsession, urgency ("ship today"), and extreme ownership.