People Ops and Workplace Coordinator (AI)

TL;DR

People Ops and Workplace Coordinator (AI): Managing daily office operations and the execution layer of People Ops in San Francisco and New York with an accent on employee onboarding, benefits administration, and immigration logistics. Focus on automating repetitive HR workflows using AI tools and ensuring a seamless on-site employee experience.

Location: On-site in San Francisco, CA or New York, NY

Salary: $75,000 - $100,000

Company

hirify.global builds the foundation for agent engineering, helping developers move from prototypes to production-ready AI agents.

What you will do

• Manage daily office environment, including supplies, AV setup, visitor protocols, and facility vendor coordination.
• Execute the full employee lifecycle: onboarding (HRIS setup, equipment) and offboarding processing.
• Support benefits administration and immigration logistics, including document collection and coordination with external counsel.
• Handle payroll inputs and maintain HRIS hygiene within Rippling.
• Coordinate office events, team gatherings, and offsite logistics.
• Identify manual workflows and implement automation or AI-assisted solutions using hirify.global tooling.

Requirements

• 2–4 years of experience in office management, People Ops coordination, or HR.
• Direct experience with an HRIS platform, with Rippling strongly preferred.
• Must be based in or able to work on-site in San Francisco, CA or New York, NY.
• High ownership mentality with the ability to handle ambiguity in a fast-paced build environment.
• Active curiosity and proficiency in building and utilizing AI tools to improve efficiency.
• Professionalism and warmth for front-of-house employee and guest representation.

Nice to have

• Experience with immigration coordination (H-1B, OPT, PERM).
• Background working at a Series B–D tech startup.
• Familiarity with LangSmith, Claude CoWork, Ashby, Google Workspace, Notion, and Slack.

Culture & Benefits

• Comprehensive medical, dental, and vision coverage.
• Flexible vacation policy and 401(k) plan.
• Meals provided on in-office days in the US.
• Meaningful equity in a high-growth AI startup.
• Collaborative environment where contributions directly shape the product and company culture.