Meeting Planner (Event Management)

TL;DR

Meeting Planner (Event Management): Planning and executing the annual hirify.global Expo and various membership events with an accent on logistics, vendor coordination, and onsite management. Focus on overseeing event timelines, managing BEOs/MEOs, and ensuring seamless execution of large-scale trade show operations.

Location: Hybrid (Must work from HQ in Irving, TX)

Company

hirify.global is the industry's largest not-for-profit trade association serving over 15,000 member companies in the branded merchandise sector.

What you will do

• Manage event logistics including food and beverage selections, AV requirements, timelines, and room diagrams.
• Oversee meeting space assignment, ancillary requests, and catering orders for the hirify.global Expo.
• Coordinate onsite setup and breakdown for general sessions, breakout rooms, and show floor activations.
• Assist in budget development and expense tracking to ensure financial alignment.
• Maintain and track critical deadlines to ensure all key event milestones are met.

Requirements

• 2+ years of experience in event management.
• Must be based in or be able to work from the HQ location in Irving, TX.
• Proficiency in Microsoft Office Suite (Outlook, Word, Teams, Excel, PowerPoint).
• Ability to travel (10-25%) for key events and site visits.
• Physical ability to perform manual labor, including lifting event equipment and prolonged standing.

Culture & Benefits

• Hybrid remote work model.
• Flexible daily start time.
• Collaborative team environment within a long-standing industry association.
• Opportunities to manage high-visibility, large-scale industry expositions.