Conference & Meeting Planner

TL;DR

Conference & Meeting Planner (Event Management): Planning, executing, and providing financial oversight for a diverse portfolio of client conferences and events with an accent on logistics and vendor negotiation. Focus on managing all operational aspects from initial concept to post-event reconciliation, ensuring high-quality attendee experiences.

Location: Hybrid (Albany, New York, United States)

Salary: $70,000 - $80,000 yearly

Company

A leading Association Management Company (AMC) providing comprehensive management services to a diverse portfolio of nonprofit professional associations.

What you will do

• Manage assigned conferences and meetings from initial concept through to post-event reconciliation.
• Coordinate all logistical components, including venue selection, catering, AV production, transportation, and security.
• Negotiate contracts with hotels, convention centers, and third-party vendors to secure favorable terms.
• Provide onsite support and manage event delivery, demonstrating flexibility in high-pressure situations.
• Collaborate with Association Managers to align event objectives and translate them into operational plans.
• Monitor financial performance and provide fiscal stewardship for all assigned event portfolios.

Requirements

• 5-7 years of experience in event or meeting planning.
• Must be based in or able to work hybridly in Albany, New York.
• Ability to travel 10-25% for onsite event support.
• Proven expertise in vendor negotiation and logistical management.
• Experience in financial oversight and budget monitoring for events.

Culture & Benefits

• Opportunity to work with a diverse portfolio of nonprofit professional associations.
• Professional environment focused on high-quality service delivery.
• Fast-paced atmosphere requiring multitasking and proactive problem-solving.