Senior Meeting and Education Coordinator (Healthcare)

TL;DR

Senior Meeting and Education Coordinator (Event Management): Planning and executing large-scale meetings, educational programs, and the Midwinter Meeting for the hirify.global with an accent on logistics, vendor management, and speaker coordination. Focus on managing complex event specifications, housing programs, and ensuring compliance with accreditation requirements for continuing education.

Location: Hybrid (Must be based in Chicago, IL)

Salary: $65,000 per year

Company

A professional organization dedicated to the dental community in Chicago.

What you will do

• Support planning and execution of the Midwinter Meeting, managing registration, housing, and onsite logistics.
• Coordinate a year-round portfolio of regional meetings, leadership programs, and special member events.
• Manage education operations, including speaker logistics, CE certification, and LMS content uploads.
• Handle vendor relationships for security, transportation, and catering to ensure contract fulfillment.
• Develop project timelines, banquet event orders (BEOs), and room diagrams for seamless execution.
• Collaborate with Marketing, Membership, and Finance teams to align all event components.

Requirements

• Bachelor’s degree in Hospitality, Event Management, Marketing, or related field.
• 3–5 years of experience in meeting planning or event coordination.
• Experience supporting citywide conferences, specifically registration or housing.
• Experience working within an association or nonprofit environment.
• Proficiency in Microsoft Office and event management systems.
• Must be based in the Chicago office (hybrid schedule allows 2 days remote per week).

Culture & Benefits

• Comprehensive package including medical, dental, vision, life, and disability insurance.
• Generous 401(k) match.
• Paid vacation, sick time, and holidays.
• Collaborative team environment with a meaningful mission.
• Hybrid work flexibility with a mix of office and remote days.