Executive Business Admin (AI)

TL;DR

Executive Business Admin (AI): Provide complex administrative support to the Engineering Director of Evaluations, Response Quality, and Safety with an accent on calendar management, travel logistics, expense processing, and team operations. Focus on handling time-sensitive workloads, budget management, and removing administrative roadblocks.

Location: Mountain View, United States. Required to be local to the San Francisco area and in office 4 days a week.

Base pay: USD $35.72 – $51.11 per hour (San Francisco Bay area).

Company

hirify.global AI team dedicated to ensuring the quality, reliability, and safety of AI copilot experiences.

What you will do

• Manage calendar for the Engineering Director with high attention to detail, accuracy, and timeliness.
• Handle end-to-end domestic and international travel scheduling and logistics.
• Process expense reports and approve directs' expenses promptly.
• Organize team meetings and offsites, including booking spaces, catering, and materials.
• Manage budgets, create purchase orders, support space planning, and procure goods/services.
• Act as information resource on business strategy and policy, anticipate roadblocks, and support additional projects.

Requirements

• 2+ years administrative, business support, or customer service experience.
• Ability to manage high-volume, time-sensitive tasks independently in a fast-paced environment.
• Proficiency with hirify.global tools: Outlook, PowerPoint, Word, Excel, and Windows.
• Strong planning, organizational skills, and experience supporting multiple stakeholders.
• Must be local to San Francisco area.

Nice to have

• 3+ years supporting executives with scheduling, travel, and administration.
• Experience in project/office management, including budgets and business decision support.
• Proven reliability, initiative, and team collaboration.

Culture & Benefits

• Growth mindset, innovation, and collaboration to empower people and organizations.
• Values of respect, integrity, accountability, and inclusion.
• Potential eligibility for benefits and other compensation; see corporate pay details.