Office Manager

TL;DR

Office Manager: Managing branch administrative processes, safety culture, HR functions, accounting, and facility maintenance to ensure efficient and compliant operations. Focus on fostering safety standards, training administrative staff, coordinating with regional offices, and handling employee lifecycle processes.

Location: Phoenix, AZ (onsite)

Company

hirify.global Corporation, a leading provider of elevator solutions based in Phoenix, Arizona.

What you will do

• Foster a culture of safety, including safety meetings, training logs, audits, fire drills, and emergency plans.
• Manage day-to-day administrative functions, ensuring compliance with corporate processes.
• Train and cross-train branch administrative employees for consistent performance.
• Handle HR tasks like time and attendance approval, performance management, new hire paperwork, and policy adherence.
• Supervise month-end accounting close, AR collections, and assist with billings and payroll.
• Coordinate facility maintenance, vendor management, and legal incident reporting.

Requirements

• College degree in business administration or two years of office management experience (or equivalent).
• Minimum 3 years in a professional office environment in a similar industry preferred.
• Knowledge of federal, state, and local employment laws (EEO, leave, anti-trust).
• Intermediate to advanced Microsoft Word, Excel, PowerPoint; ERP experience (Oracle, SAP) strongly preferred.
• Ability to apply company policies and controls.

Nice to have

• Experience in ERP platforms like Oracle or SAP.

Culture & Benefits

• Medical, dental, vision coverage; FSA, HSA, supplemental plans.
• Company-paid short/long-term disability, basic life insurance, AD&D; optional additional coverage.
• Identity theft monitoring, pet insurance, EAP.
• Tuition reimbursement; 401(k) with dollar-for-dollar match on first 5%.
• 15 days vacation, 11 paid holidays (10 fixed, 1 floating), paid sick leave, up to 6 weeks parental leave after 90 days.