Office Coordinator

TL;DR

Office Coordinator: Leading daily administrative and office services functions including maintenance, supply needs, utilities, kitchen inventory, and employee events with an accent on front desk operations, break room management, and facilities coordination. Focus on planning employee engagements, supporting onboarding/offboarding, and handling HR administrative tasks.

Location: Los Angeles, CA (onsite, #LI-Onsite). Employer does not offer work visa sponsorship.

Pay Scale: $25.00-$28.00 (hourly)

Company

hirify.global connects fans with artists and teams by selling millions of tickets to concerts, sports, and theater events worldwide, as a subsidiary of AEG.

What you will do

• Serve as receptionist, greet visitors, handle mail, and manage vendor communications for building maintenance.
• Manage break room inventory, order supplies like snacks and coffee, maintain cleanliness, and handle recycling.
• Order and distribute office supplies and ensure stock levels.
• Plan and execute employee events, manage expenses, and create content for office TVs and announcements.
• Support onboarding with welcome kits, badges, parking, and training; handle offboarding access and shipping.
• Assist HR with expenses, meetings setup, branded merch, and ad-hoc projects.

Requirements

• High School Diploma or equivalent.
• 2+ years of related experience.
• Experience with managers, leadership, customers, vendors, and multitasking/event planning/expense management.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); familiarity with Excel reports preferred.
• Strong time management, active listening, confidentiality, judgment, and problem-solving skills.
• Friendly, energetic, flexible team player able to work independently.

Culture & Benefits

• Comprehensive benefits including medical, dental, vision insurance, paid holidays, vacation, sick time, life insurance, parental leave, 401k with 3% match, FSA/HSA.
• Benefits eligible on first day for full-time employees.
• Development opportunities with training and education reimbursement.
• Employee Resource Groups (ERGs) for connection, inclusion, and growth; volunteer programs.
• Diverse, inclusive workplace focused on innovation in entertainment.