Office Manager

TL;DR

Office Manager (Administration): Managing day-to-day office functions and facilities for the NYC Manhattan office with an accent on operational efficiency and vendor coordination. Focus on maintaining a professional work environment, coordinating space improvements, and managing administrative budgets.

Location: Onsite in New York, NY

Company

hirify.global provides technology solutions for government agencies and private companies to improve road safety and mobility.

What you will do

• Oversee daily office operations and facilities management for the Manhattan office to ensure an efficient work environment.
• Liaise with vendors and contractors for the cost-effective procurement of goods and facility maintenance.
• Manage office seating plans, refurbishments, and space optimization projects.
• Coordinate meeting logistics, office events, and onsite activities including room setup and scheduling.
• Handle invoicing, purchase orders, and partner with Finance to track office budgets and expenditures.
• Assist with employee onboarding by coordinating workspace setup and office orientation.

Requirements

• Must be based in New York, NY for onsite work.
• Bachelor’s degree in Business Administration, Facilities Management, Operations, or equivalent experience.
• 5+ years of progressively responsible experience in office management or operational administration.
• High level of competency using MS Office Suite.
• Demonstrated experience managing office operations in a fast-paced, multi-stakeholder environment.
• Experience working with vendors and contractors, including contract coordination and issue resolution.

Culture & Benefits

• Culture based on core values: accountability ("Own It"), integrity ("Do What's Right"), and courage.
• Collaborative environment that values diversity and global thinking.
• Strong commitment to workplace safety, sustainability, and professional standards.
• Equal Opportunity Employer ensuring a fair and inclusive workplace.