Administrator - Mechanical Integrity and ATS Louisville (56364)

TL;DR

Administrator (Mechanical Integrity): Provide direct administrative support and office management for a busy office with engineers and technicians delivering Mechanical Integrity Inspections, Non-Destructive Testing, and related services with an accent on billing, invoicing, and accounts management. Focus on tracking project costs, proctoring certification exams, processing timesheets and expenses, and coordinating documentation.

Location: Split time between offices in Jeffersonville, IN and Jeffersontown, KY. U.S. Persons only due to ITAR export control requirements.

$23.00 - $25.00 Hourly

Company

Leading provider of critical testing, inspection, certification, and compliance services serving manufacturing, power generation, aerospace, medical, and defense markets.

What you will do

• Learn internal systems and processes to provide administrative support and office management.
• Handle billing and invoicing functions, including maintaining detailed spreadsheets and tracking accounts receivable.
• Process timesheets, expense reports, and project cost tracking.
• Proctor exams for personnel certifications and manage accounts payable/receivable.
• Communicate with customers, interpret purchase orders, and maintain reports, files, and records.
• Coordinate work documentation with other ATS facilities.

Requirements

• Must be a U.S. Person (citizen, permanent resident, refugee, or asylee) due to ITAR.
• High School diploma or equivalent (college preferred).
• Proficient in Microsoft Office (Word & Excel), database knowledge, and typing skills.
• Excellent written and verbal communication skills with client interaction experience.
• Very strong attention to detail, ability to multitask, and work independently.
• Quick learner, team-oriented.

Culture & Benefits

• Full-time position, 40 hours per week.
• Medical, dental, vision, 401k, vacation, personal time, and bonuses.
• Mileage and toll reimbursements may apply for travel between offices.
• Excellent wages and advancement opportunities.