Office Administrator (Real Estate)

TL;DR

Office Administrator (Real Estate): Manage office operations, provide executive support, and assist with transaction coordination for a real estate development firm with a $1.5B+ pipeline with an accent on facilities upkeep, document routing, and vendor coordination. Focus on maintaining professional front-office experience, DocuSign processes, and organized filing systems while supporting ad hoc projects in a lean team.

On-site at Millennium Tower in Houston's Energy Corridor

$50,000 - $65,000 a year

Company

Real estate development firm executing on a $1.5B+ pipeline from headquarters in Houston.

What you will do

• Manage day-to-day office operations including supplies, vendors, and facilities at Millennium Tower.
• Provide administrative support to principals and team: scheduling, correspondence, phone/email, meeting prep.
• Greet guests and manage front-office experience aligned with company brand.
• Coordinate DocuSign setup/routing and support transactions team with document delivery to title companies/lenders.
• Maintain filing systems, handle mail/packages, and enter accounts payable.
• Update company website, coordinate hospitality/events like staff lunches.
• Handle ad hoc projects with problem-solving in a fast-paced team.

Requirements

• 1–3 years administrative, office management, or operations support experience.
• High school diploma required; associate degree or higher preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Experience with DocuSign or similar e-signature platforms.
• Familiarity with Adobe Acrobat and digital file management.
• Strong organizational skills, attention to detail, confidentiality, professional communication.

Nice to have

• Prior experience in real estate, development, legal, or financial services.
• Familiarity with transaction processes: document routing, closings, title/escrow.
• Accounts payable or vendor invoice management experience.
• Website management (WordPress or similar CMS).
• Comfort in fast-paced, small-team environment.

Culture & Benefits

• Competitive base salary and discretionary year-end bonus.
• Comprehensive medical, dental, vision insurance; 401(k) with employer match.
• Minimum 15 days PTO plus professional development allowance.
• High-visibility role in lean team supporting major development pipeline.
• Professional office at Millennium Tower; collegial, collaborative culture with leadership access.