Office & Hospitality Coordinator

TL;DR

Office & Hospitality Coordinator (Administration): Managing office operations and regional hospitality requests with an accent on visitor experience and venue coordination. Focus on streamlining administrative workflows, executing premium corporate events, and managing vendor relationships to maintain brand standards.

Location: New York, United States. Must be authorized to work in the US (U.S. citizens, permanent residents, or valid visa holders).

Salary: $42,400 - $63,600 + cash incentives

Company

Global leader in the energy drink industry known for its premium brand experience and high-performance culture.

What you will do

• Manage daily office operations, including greeting guests, mail distribution, and ensuring shared spaces represent the brand.
• Oversee inventory for office and pantry supplies, and manage contracts with external service vendors.
• Coordinate regional hospitality requests, negotiate hotel rates, and organize events to drive commercial impact.
• Provide on-site A/V and IT support for conference rooms and internal guests.
• Facilitate onboarding for new employees, including access codes, parking, and office guidelines.
• Liaise with property management for building repairs and manage the general office vehicle fleet.

Requirements

• 2-3+ years of experience in office management, event planning, or administration.
• Legal authorization to work in the United States.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills in English.
• Experience in managing budgets and creating budget trackers.
• Ability to multitask in a fast-paced environment and manage multiple projects simultaneously.

Nice to have

• Bachelor's degree.
• Additional language skills.
• Understanding of the on-premise business landscape.

Culture & Benefits

• Comprehensive Medical, Dental, and Vision Plans.
• 401k Match and Tuition Reimbursement.
• Paid Time Off (PTO) and Paid Holiday Schedule.
• Family Leave, Life Insurance, and Legal insurance.
• Unique perks such as Pet Insurance.