Administrative Operations & Security Coordinator

TL;DR

Administrative Operations & Security Coordinator: Oversee daily office operations, provide executive administrative support, and assist with industrial security program compliance in a DoD contracting environment with an accent on NISPOM adherence, clearance management, and classified material handling. Focus on coordinating security briefings, personnel processes, audits, and maintaining efficient office procedures.

Location: San Diego, CA (hybrid office-based role; US Citizen with Active Secret clearance or ability to obtain required)

Salary: $70,000-77,000 USD per year (San Diego, CA)

Company

Mission-driven technology company focused on national security technologies including advanced sensors, autonomous systems, mission command software, AI-enabled training, simulation, and logistics tools for DoD, allies, and critical industries.

What you will do

• Oversee daily office operations, manage supplies, equipment, vendors, facility maintenance, and serve as primary contact for internal needs
• Provide administrative support to leadership: manage calendars, meetings, travel, reports, presentations, filing, and onboarding/offboarding
• Support Facility Security Officer with personnel security, clearance tracking, visit requests, DISS/NBIS databases, briefings, and training
• Ensure compliance with DoD security requirements, handle classified materials, document control, and participate in audits/inspections

Requirements

• Active Secret clearance or ability to obtain and maintain one; US Citizen
• 3+ years in office administration or similar
• Strong organizational, multitasking, time-management, communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to handle sensitive/classified information responsibly

Nice to have

• Experience in DoD contracting or government environment
• Familiarity with NISPOM and industrial security practices
• AFSO or security-related role experience
• Knowledge of DISS, NBIS, or similar systems

Culture & Benefits

• Paid Time Off and Company Holidays
• Medical, Dental, Vision Insurance; Optional HSA and FSA
• Base and Voluntary Life Insurance; Short/Long-Term Disability
• 401k Matching
• Employee Assistance Program