Senior Payroll Specialist

TL;DR

Senior Payroll Specialist: Lead end-to-end processing of multi-entity, multi-frequency payrolls across complex organization with 5+ divisions and schedules, with an accent on accuracy, compliance, and integrations. Focus on auditing discrepancies, managing multi-state regulations, vendor partnerships, and tax filings.

Location: Austin, TX. Must be a US Citizen; some positions require U.S. government personnel security clearance (PCL).

Company

Mission-driven technology company building advanced sensors, autonomous systems, mission command software, AI-enabled training, simulation, and logistics tools for DoD, U.S. allies, and critical industries.

What you will do

• Lead end-to-end payroll for multiple divisions and pay groups, including biweekly/semi-monthly schedules across exempt/non-exempt employees in multiple states.
• Calculate and process wages, overtime, bonuses, commissions, retro pay, and special runs.
• Conduct audits, resolve discrepancies, adjustments, and off-cycle payments.
• Ensure compliance with federal/state/local laws, tax regulations, and reporting.
• Integrate HRIS/Payroll (Rippling), timekeeping, and benefits vendors.
• Oversee tax filings, W-2s, 1099s, garnishments; partner with vendors and agencies; respond to inquiries.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent.
• 5+ years payroll experience in multi-division/multi-pay environments supporting 1,000+ employees.
• Strong knowledge of multi-state payroll compliance and wage/hour regulations.
• Experience with Rippling payroll system and advanced Excel/payroll reporting proficiency.
• Exceptional attention to detail and ability to manage multiple deadlines in fast-paced environment.
• US Citizen; ability to obtain/maintain U.S. government security clearance if required.

Nice to have

• Certified Payroll Professional (CPP) designation.
• Experience with payroll integrations, implementations, or system conversions.
• Prior experience in shared services or complex organizational structures.

Culture & Benefits

• Paid Time Off and Company Holidays.
• Medical, Dental, Vision Insurance; Optional HSA and FSA.
• Base and Voluntary Life Insurance; Short/Long-Term Disability.
• 401k Matching.
• Employee Assistance Program.