Global Payroll Specialist

TL;DR

Global Payroll Specialist (HR Operations): Administering payroll across multiple regions including US, UK, Canada, and Australia with an accent on legal compliance, tax registrations, and retirement plan administration. Focus on ensuring timely and accurate payroll processing, managing multi-region regulatory requirements, and resolving employee inquiries across different time zones.

Location: Must be based in the US (Eastern Time Zone) or be located in New York, NY for a hybrid arrangement (10–20% office attendance).

Salary: $78,000 – $93,000 per year

Company

hirify.global is a software company providing specialized tools and CRM systems for arts and culture organizations.

What you will do

• Administer bi-weekly payroll for US and Canada and monthly payroll for UK, Australia, and Portugal.
• Manage payroll deductions, reconcile discrepancies, and ensure accurate federal, state, provincial, and local tax filings.
• Serve as the primary contact for all payroll-related employee inquiries via email and Slack.
• Coordinate with People and Finance teams for new hire setup and calculate payments for employees on leaves of absence (LOA).
• Administer retirement and pension plans, including US 401(k), UK Pension, and Australian Superannuation.
• Produce cyclical payroll reports and provide documentation for internal and external audits.

Requirements

• At least 2 years of experience in Payroll or HR Generalist/People Operations roles.
• Experience administering payroll in the UK or US with knowledge of relevant local laws and regulations.
• Proficiency in HR Information Systems (HRIS); experience with Deel is a plus.
• High degree of proficiency in Microsoft Excel and Google Sheets.
• Ability to handle sensitive and highly confidential information.
• Must be based in the US (Eastern Time Zone).

Nice to have

• Experience managing payroll across multiple international regions (e.g., Canada, Australia, Portugal).
• Prior experience with retirement/pension plan administration.

Culture & Benefits

• Company-paid medical, dental, and vision insurance.
• Generous time off: 21 days PTO, 14 paid holidays, and 10 paid sick days.
• 401(k) with a 4% employer match.
• Flexible working with support for WFH setup and equipment.
• Month-long paid sabbatical after 5 years of service.
• Daily commute stipend for New York-based employees working on-site.

Hiring process

• Application review followed by a video screening call.
• Two rounds of interviews (1st and 2nd interviews).
• Offer and hiring stage.