Executive & Operations Coordinator (Private Equity)

TL;DR

Executive & Operations Coordinator (Private Equity): Managing day-to-day operating mechanics, investor record-keeping, and portfolio company coordination with an accent on systematization and administrative precision. Focus on building repeatable workflows (SOPs), utilizing AI tools for automation, and ensuring flawless execution of board and investor deliverables.

Location: Remote (US-based preferred but not required)

Salary: $45,000–$55,000 base

Company

hirify.global is a two-partner investment firm that acquires and scales founder-led businesses by embedding operational infrastructure and support.

What you will do

• Manage investor administration, including record-keeping, account inquiries, and tax-season coordination.
• Prepare materials and coordinate scheduling for board meetings, partner calls, and portfolio company check-ins.
• Coordinate documentation and track signatures across portfolio companies and external advisors.
• Draft and distribute investor communications, such as quarterly updates and capital call support.
• Build and maintain a central operating tracker and document recurring workflows into repeatable SOPs.
• Leverage AI tools (Claude, Notion, Airtable, Linear) to automate manual processes and streamline operations.

Requirements

• 2-5 years of experience in administration, operations, project coordination, or executive support.
• Exceptional organizational skills and an obsessive attention to detail.
• Strong written communication skills with a high degree of accuracy.
• Experience managing external stakeholders and holding them to strict timelines.
• Ability to thrive in a small firm with fluid and pragmatic role boundaries.
• Tech-native mindset with proficiency in modern tooling and AI for workflow automation.

Culture & Benefits

• Direct mentorship and coaching from the Managing Partners.
• High-visibility role with exposure to private equity deal structuring and portfolio management.
• Clear growth trajectory into firm operations or portfolio operations leadership.
• AI-forward culture that encourages flagging broken processes and building better systems.
• High-agency environment where ownership of outcomes is prioritized over simple task completion.