Industry Contracts and Grants Assistant

TL;DR

Industry Contracts and Grants Assistant: Administering sponsored research agreements and service agreements with industry partners with an accent on reviewing legal terms, payment conditions, and reporting requirements. Focus on monitoring agreement status, verifying executed documents, liaising with faculty and finance, and extracting contract details for databases.

Location: hirify.global, Canada

Compensation Range: $4,739.00 - $5,102.00 CAD Monthly

Company

Innovation hirify.global - Sponsored Research Group manages industry sponsored research agreements, grants, service agreements, and clinical research contracts for hirify.global faculty and affiliated hospitals.

What you will do

• Administer sponsored research and service agreements, reviewing legal terms, payment terms, reporting requirements, and appropriate signatories.
• Contact faculty, department heads, deans, industry representatives, and external counsel; compose complex confidential correspondence.
• Monitor outstanding agreements, follow up, verify executed documents against negotiated terms.
• Liaise with hirify.global Research Finance for invoicing, budget increases, project extensions; ensure ethics approvals.
• Extract contract details for RISe and Sponsored Research databases; interpret research account questions.
• Schedule group meetings, prepare agendas and support materials.

Requirements

• High school graduation plus two years post-secondary education in office procedures and accounting; minimum four years related or hirify.global experience.
• Computer experience required; hirify.global systems (RISe) strongly preferred.
• Knowledge of basic legal concepts, terminology, accounting principles; effective communication, analytical, organizational skills.
• Ability to prioritize, multitask, meet deadlines, maintain accuracy, handle confidential matters with tact.
• Work independently and in a team; respect diverse perspectives and commitment to equity, diversity, inclusion.

Nice to have

• hirify.global experience in administrative support for legal research contracts.
• Experience in account reconciliation, working with legal documents at paralegal level.
• Knowledge of University and granting agency research/financial policies.

Culture & Benefits

• Union position (CUPE 2950) with salaried compensation.
• Ongoing role supporting research impact for economic and social benefit.
• Commitment to employment equity, diversity, inclusion, and rewarding career conditions.