Marketing Events Coordinator (AI)

TL;DR

Marketing Events Coordinator (AI): Orchestrating in-person brand experiences and managing the San Francisco headquarters to drive organic growth and client engagement with an accent on event logistics and office operations. Focus on end-to-end execution of customer events, vendor negotiation, and maintaining a high-energy office environment.

Location: Hybrid (Must be based in San Francisco)

Salary: $85K – $105K

Company

hirify.global is an AI-powered growth engine for marketing teams, providing an operating system that unifies AI workflows with expert execution to drive organic growth.

What you will do

• Execute end-to-end events in the Bay Area and beyond, including customer dinners, client happy hours, partner meetups, and industry conferences.
• Source venues, manage vendor relationships, handle contracts, and negotiate pricing to optimize event budgets.
• Manage the full logistics loop: registrations, RSVPs, run-of-show, setup, teardown, and post-event attendee follow-up.
• Oversee day-to-day operations of the SF office, including supplies, visitor experience, and environment management.
• Own the end-to-end swag program, including sourcing, ordering, inventory, and fulfillment.
• Coordinate cross-functionally with sales and marketing teams to align on event goals and guest lists.

Requirements

• 2–3+ years of experience in office coordination, event management, hospitality, or administrative roles.
• Based in San Francisco and able to be in the office daily, with flexibility for occasional evening events.
• Legal authorization to work in the US (no visa sponsorship available).
• High level of agency, autonomy, and extreme organizational skills with close attention to detail.
• Extroverted, warm, and high-energy personality.
• Ability to perform physical tasks, such as lifting boxes and setting up event equipment.

Nice to have

• Experience working at a growth-stage startup or an events agency.
• A passion for the tech/AI industry and a desire to build a long-term career in the field.
• AI-forward mindset, utilizing AI tools in daily work to increase productivity.

Culture & Benefits

• AI-forward culture with access to training, workshops, and mentorship programs.
• Support for attending external conferences and industry events.
• Flexible time off policies that enable recognition of local country holidays.
• Collaborative, feedback-driven environment with a preference for async communication.
• Support for setting up an optimal work environment.