Project Coordinator (Project Management)

TL;DR

Project Coordinator (Project Management): Assisting with project management duties including administrative functions, client coordination, and report preparation with an accent on project start-up, budget monitoring, and deliverable tracking. Focus on maintaining clear communication between stakeholders, managing project documentation, and ensuring deadlines are met.

Location: Hybrid in Bethesda, MD

Salary: $50,000–$65,000 per year

Company

Employee-owned engineering and professional services firm providing integrated engineering and consulting services across various industries including healthcare, science, and robotics.

What you will do

• Perform administrative project start-up, including drafting schedules, budgets, and creating project files.
• Coordinate with Project Managers to monitor project budgets and track deliverables like manuals, reports, and drawings.
• Prepare specifications within SpecsIntact, run error reports, and handle project closeout functions.
• Manage client communications, including responding to inquiries and coordinating travel or meeting dates.
• Organize project meetings, prepare handouts, take minutes, and track subsequent action items.
• Track deliverable and submittal due dates to ensure project deadlines are strictly met.

Requirements

• Bachelor’s Degree in Business Administration, Management, or a related field.
• Project management certifications such as CAPM, PMP, or similar.
• Working knowledge of project management software and proficiency with Microsoft Office.
• Must be based in or able to work in Bethesda, MD.
• Excellent interpersonal and communication skills with strong attention to detail.

Culture & Benefits

• Comprehensive U.S. based benefits package including medical, dental, and vision insurance.
• 401(k) plan with company match.
• Paid time off and company holidays.
• Wellness programs and employee assistance resources.
• Professional development support.