Recruiting Coordinator, Strategic Initiatives (AI)

TL;DR

Recruiting Coordinator, Strategic Initiatives (AI): Own end-to-end scheduling for executive interviews and deliver exceptional candidate experiences with an accent on high-stakes logistics, in-office visits, and cross-timezone coordination. Focus on managing complex interview loops, candidate travel, and process improvements for C-level hires.

Location: San Francisco (onsite, in-office visits required)

Salary: $171K – $190K + equity

Company

AI research and deployment company dedicated to ensuring artificial general intelligence benefits all of humanity.

What you will do

• Own end-to-end scheduling for executive interviews across time zones, calendars, and last-minute changes.
• Create unforgettable in-office candidate experiences, coordinating with Workplace and Catering teams.
• Handle unique candidate experiences like external dinners, off-hours greets, and gift procurement.
• Serve as primary point of contact for candidates, ensuring seamless interview processes.
• Partner with Executive Operations, Assistants, and recruiters for complex interview loops.
• Manage candidate travel, sensitive communications, interviewer training logistics, and documentation.

Requirements

• 2+ years of executive or C-level recruiting coordination experience
• Detail-oriented and thrive in fast-paced, high-stakes, high-ambiguity settings.
• Highly skilled in calendar tools (e.g., Google Calendar, Ashby) and collaboration platforms (e.g., Slack, Notion).
• Clear and proactive communication in high-stakes scheduling scenarios.
• Deep care for world-class candidate experiences.

Nice to have

• Experience supporting executive recruiting at a tech company or fast-growing startup.
• Familiarity with interviewer training, feedback workflows, or recruiting ops tooling.
• Process improvement mindset with contributions to systems, documentation, or operations.
• Interest in AI space or hirify.global’s mission.

Culture & Benefits

• Operate at the heart of executive hiring engine, impacting leadership growth and top talent engagement.
• Supported by tight-knit team of recruiters, coordinators, and cross-functional partners.
• Equal opportunity employer committed to diversity and reasonable accommodations for disabilities.
• Background checks in accordance with applicable law, considering qualified applicants with records.