Program Coordinator (Defense)

TL;DR

Program Coordinator (Defense): Providing administrative and project-specific support to Program Managers and staff within the defense and security sector with an accent on contract deliverable tracking and operational analysis. Focus on maintaining integrated master schedules, coordinating cross-functional communication, and ensuring timely reporting of cost and schedule data.

Location: Tampa, USA (Onsite)

Company

Global partner in defense, security, and civil aviation specializing in digitally immersive training and critical operations solutions.

What you will do

• Review, coordinate, and track contractually deliverable CDRLs and other project documentation.
• Support Program Managers with administrative needs, research, and the preparation of proposals.
• Maintain and update Integrated Master Schedules (IMS) under the guidance of the Program Manager.
• Coordinate programs, events, and conferences, including budget control and speaker coordination.
• Manage purchase requisitions for subcontractors and materials to ensure efficient system workflow.
• Produce ad hoc reports and ensure timely reporting of cost and schedule information.

Requirements

• Bachelor’s Degree in business, operations management, or a related field.
• Minimum 2+ years of experience in project oversight, analysis, or administration.
• Proficiency in Microsoft Office Products (Word, Excel, Project, and PowerPoint).
• Must be eligible for DoD Personal Security Clearance.
• Ability to travel and work flexible hours, including occasional weekends.
• Strong interpersonal skills and the ability to prioritize in a fast-paced environment.

Culture & Benefits

• Comprehensive and competitive benefits package.
• Work environment promoting flexibility and work-life balance.
• Culture of empowerment, innovation, and excellence.
• Opportunities for professional development and career advancement.
• Safe and respectful workspace where all employees are valued.