Facilities Coordinator

TL;DR

Facilities Coordinator (Administration): Managing day-to-day office operations and supporting US-based locations with an accent on vendor coordination, office environment standards, and budget tracking. Focus on optimizing facilities processes and ensuring high presentation standards for visitors and staff.

Location: Must be based in New York City and work on-site five days a week

Salary: $65,000–$70,000 a year

Company

The hirify.global is a leading global news organisation recognized for its authority, integrity, and accuracy, with offices in over 35 cities worldwide.

What you will do

• Act as the primary point of contact for employees, vendors, and guests to ensure a professional office environment.
• Manage reception coverage (Monday-Thursday) and handle day-to-day facilities operations across four US offices.
• Supervise office services by coordinating with the Day Porter and maintaining cleanliness and supply standards.
• Manage office budgets and inventory, including tracking expenses and reporting to the Management Team.
• Support facilities projects, including process improvements, maintenance tasks, and furniture moves.
• Coordinate the setup and breakdown of office events.

Requirements

• Experience in office management, facilities, or hospitality.
• Proficiency with Google Suite, Slack, and Workday.
• Strong organizational, multitasking, and prioritization skills.
• Excellent communication and interpersonal abilities.
• Requirement to be on-site five days a week in New York City.

Nice to have

• Experience with ticketing or facilities management platforms.
• Familiarity with security systems such as C-Cure, Kastle, Envoy, or Raydiant.

Culture & Benefits

• Generous annual leave and health coverage.
• 401k with company match.
• Inclusive parental leave packages.
• Subsidised gym memberships.
• Opportunities to give back to the community and a collaborative, diverse work environment.