Administrative Business Partner (AI)

TL;DR

Administrative Business Partner (AI): Providing strategic administrative support to Directors within the GeminiApp team to advance the development of personal AI assistants with an accent on complex calendar management, global travel, and operational efficiency. Focus on driving project timelines, organizing high-impact team events, and optimizing executive workflows in a fast-paced environment.

Location: Hybrid in Mountain View, California, US (3 days in-office per week)

Salary: $79,000 - $112,000 + bonus + benefits

Company

hirify.global is a team of scientists and engineers working to advance the state of the art in artificial intelligence for widespread public benefit and scientific discovery.

What you will do

• Provide strategic administrative partnership to Directors, managing complex calendars, global travel, and expenses.
• Collaborate with executives to ensure successful project launches by anticipating roadblocks and driving timelines.
• Lead the creation and execution of internal and external meetings, offsites, and events to align with strategic objectives.
• Solve complex and ambiguous operational challenges with initiative and minimal guidance.
• Serve as a trusted thought partner to executives to optimize team operations and workflows.
• Identify opportunities for improvement and implement scalable processes to enhance team efficiency.

Requirements

• BA/BS degree or equivalent practical experience.
• 3+ years of administrative experience in high-tech or international environments.
• 3 years of direct executive support experience for VP or Director-level executives.
• Must be based in or able to work in Mountain View, California (Hybrid: 3 days in-office).

Nice to have

• Prior ABP experience at Google.
• Proven track record of managing mid-size projects and events from concept to execution.
• Experience supporting leaders in global organizations across diverse cultures and time zones.
• Strong ability to master new tools and technologies to boost productivity.
• Understanding of project and process management principles to solve operational challenges.

Culture & Benefits

• Opportunity to work at the epicenter of AI development in a collaborative, startup-like environment.
• Competitive base salary, bonuses, and comprehensive benefits package.
• Commitment to responsible innovation and diversity of experience and perspective.
• Environment that encourages proactive problem-solving, ownership, and continuous growth.