Administrative Business Partner (AI)

TL;DR

Administrative Business Partner (Administration): Supporting leaders and teams with scheduling, coordination, and operational execution with an accent on precision, organization, and reliability. Focus on managing complex calendars, coordinating cross-functional meetings, and handling travel logistics to optimize executive productivity.

Location: On-site in Malaysia (Bandar Utama, Petaling Jaya, Selangor)

Company

hirify.global is a high-talent density team building AI-driven products to provide practical benefits to billions of users globally.

What you will do

• Manage complex calendars for leaders, balancing priorities and resolving scheduling conflicts.
• Coordinate internal and external meetings across different teams and time zones.
• Arrange comprehensive travel logistics, including detailed itineraries.
• Process and track expenses accurately and ensure timely reporting.
• Support the organization of team meetings, offsites, and internal corporate events.
• Maintain professional communication and consistent follow-through with all stakeholders.

Requirements

• Experience in administrative support, coordination, or operations roles.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple priorities with accuracy and consistency.
• Clear communication and professional interaction skills.
• High reliability and ability to execute independently in fast-paced environments.
• Location: Must be based in Malaysia (On-site)

Culture & Benefits

• Work within a small, world-class team with high talent density.
• Collaborative decision-making environment with a focus on rapid execution.
• Culture of balancing high-quality shipping with continuous learning.
• Opportunity to contribute to a product bringing AI's practical benefits to a global scale.

Hiring process

• The process consists of 3 to 4 interviews.
• Evaluations are conducted via virtual meetings and/or onsite.
• Transparent and efficient process with prompt decision-making.