Office Administrator

TL;DR

Office Administrator: Manage critical correspondence, office coordination, and leadership support for CEO's office with an accent on operational excellence, confidentiality, and proactive administration. Focus on scheduling meetings and travel, monitoring deadlines, and assisting with special projects in a high-growth environment.

Location: Hybrid in United States

Company

hirify.global is building Southeast Asia’s leading digital financial platform.

What you will do

• Review incoming correspondence, identify urgent matters, and escalate to leaders.
• Maintain filing systems ensuring accessibility, accuracy, and confidentiality.
• Schedule meetings, appointments, and travel for senior management.
• Serve as first point of contact for stakeholders with professional responses.
• Monitor deadlines, follow-ups, and flag risks for timely task completion.
• Draft communications, manage supplies, and liaise with vendors.
• Support leadership on special projects with administrative input.

Requirements

• 3–5 years in office administration or executive support, preferably in fast-paced environments
• Exceptional organizational skills for managing multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and office management tools.
• Highly discreet with confidential information.
• Self-starter who thrives under ambiguity and anticipates needs.

Nice to have

• Experience in CEO office or with senior management.
• Strong problem-solving and critical thinking with ownership mindset.
• Ability to act as liaison between leadership, staff, and stakeholders.

Culture & Benefits

• Fast-tracked career growth at a leading SEA tech company.
• Above-market compensation.
• Flat, no-politics environment valuing speed, ownership, and clarity.
• Lean, high-performance, output-focused team.
• Entrepreneurial thinking, relentless execution, and impact-driven culture.