Admin Assistant & Office Manager

TL;DR

Admin Assistant & Office Manager (Administration): Managing day-to-day operations of the Burnaby office with an accent on front office reception, administrative operations, and employee engagement. Focus on streamlining office workflows, coordinating vendor services, and facilitating a professional workspace for employees and visitors.

Location: Must be based in Burnaby, Canada and work onsite full-time (Monday–Friday, 8:00am–4:30pm)

Company

hirify.global is a global leader in the development and delivery of commercial quantum computing systems, software, and services.

What you will do

• Manage front office reception, greeting guests and handling office-related inquiries to maintain a professional environment.
• Coordinate administrative operations, including ordering office supplies and managing third-party vendors.
• Plan and support social events, employee activities, and seasonal initiatives as part of the Social Committee.
• Assist with new hire onboarding, including facility tours, workstation setup, and access provisioning.
• Collaborate with IT and Facilities to manage shared office spaces and Flex Desk scheduling.
• Serve as the office First Aid Attendant and maintain compliance with Occupational First Aid Level 2 requirements.

Requirements

• 5+ years of professional administrative or office management experience.
• Ability to work onsite full-time at the Burnaby office (Monday–Friday).
• Exceptional interpersonal, communication, and customer service skills.
• Proficiency in Microsoft Office, Slack, Zoom, and workplace booking systems.
• Strong organizational skills with the ability to prioritize tasks under pressure.

Culture & Benefits

• Provision of company ownership and competitive pay.
• Comprehensive range of meaningful benefits.
• Inclusive environment that celebrates diverse perspectives and domain expertise.
• Culture of "straight talk," empathy, and mutual accountability.
• Supportive leadership focused on coaching and empowerment.