Proposal Assistant

TL;DR

Proposal Assistant: Support bid distribution, proposal submissions, and data repository organization for engineering infrastructure projects with an accent on writing, editing, formatting, and compliance. Focus on gathering and tailoring resumes/project sheets, maintaining repository materials, and tracking bid progress.

Location: Burnaby, British Columbia (Hybrid)

Salary: $51,870 - $58,800 annually

Company

Employee-owned engineering firm delivering infrastructure projects across British Columbia and beyond, recognized as one of Canada's top small and medium employers.

What you will do

• Download and distribute bids to managers and VPs, track progress, and follow up.
• Set up proposal templates per RFP requirements, gather and organize resumes/project sheets, tailor, proofread, and format content.
• Assist with small proposal submissions including formatting, compliance checks, and PDF preparation.
• Maintain proposal repository by extracting and saving information from submissions, updating master resumes and project sheets.
• Consolidate and organize boilerplate materials and perform other proposal-related administrative tasks.

Requirements

• 1 year of experience in an office environment
• Intermediate skills in MS Office Suite and Adobe Acrobat
• Good business/technical writing and editing skills
• Formatting skills for consistent document styles
• Effective time management, organization, and error-free work production
• Strong communication and teamwork abilities, handling multiple assignments
• Diploma or Degree in English/Communications/Marketing/Business Administration or similar preferred

Nice to have

• Experience in the consulting industry

Culture & Benefits

• Hybrid working arrangement in Burnaby, BC
• Education, mentoring, and internal growth opportunities in employee-owned firm
• Employee resource groups like Young Professionals, mentoring programs, speech club, and social initiatives
• Support for career and community building with focus on people first