Real Estate Operations Coordinator

TL;DR

Real Estate Operations Coordinator: Support daily operations of property portfolios including tenant communications, leasing, maintenance coordination, and owner reporting with an accent on compliance, record accuracy, and process efficiency. Focus on managing high-volume inquiries, updating property management software, generating financial reports, and ensuring regulatory adherence.

Location: Remote, U.S. client business hours (with flexibility for leasing cycles, rent collection, and maintenance requests)

Company

Recruiting firm placing talent for real estate property management clients.

What you will do

• Handle tenant communications, log inquiries, and send reminders for rent, renewals, and compliance.
• Draft, process lease agreements and renewals using DocuSign or Dotloop, maintain compliant tenant files.
• Update property management software (Yardi, AppFolio, Buildium) with rent collections, delinquencies, and reports.
• Coordinate maintenance work orders, track vendor performance, and verify invoices.
• Prepare owner statements, cash flow reports, occupancy summaries, and weekly updates.
• Ensure compliance with local/state laws, Fair Housing regulations, and audit-ready documentation.

Requirements

• 2+ years in real estate operations, leasing, or property management support.
• Proficiency in property management software (Yardi, AppFolio, Buildium or equivalent).
• Strong Microsoft Office/Google Workspace skills.
• Familiarity with landlord-tenant laws and lease documentation.
• Excellent communication, organization, multitasking in high-volume environments.

Nice to have

• Managed portfolios of 100+ units.
• Multi-state compliance experience.
• Property accounting workflows (owner statements, security deposits).
• Experience in residential, commercial, or mixed-use property management.

Culture & Benefits

• Flexible hours around leasing cycles, rent collection, and maintenance.
• High-volume operational environment emphasizing problem-solving and empathy.
• Focus on tenant satisfaction, owner reporting accuracy, and portfolio profitability.

Hiring process

• Initial phone screen.
• Video interview with hirify.global recruiter.
• Practical task (e.g., sample owner statement or lease renewal in AppFolio).
• Client interview.
• Offer and background verification.