Office Support Specialist

TL;DR

Office Support Specialist: Managing daily office operations and administration in Polanco, Mexico City with an accent on facility coordination, vendor management, and internal service delivery. Focus on optimizing office resources, supporting administrative and accounting tasks, and ensuring a functional, employee-friendly environment.

Location: Must be based in Mexico City, Mexico. Hybrid work model available.

Company

A fintech company challenging the status quo of incumbent finances with a high-tech, innovative approach.

What you will do

• Support day-to-day office operations, ensuring all spaces and services function properly.
• Assist visitors, vendors, and employees with requests via physical or digital channels.
• Coordinate support with internal teams and manage office supplies and consumables.
• Monitor cleaning services and report facility improvement opportunities.
• Handle basic administrative and accounting tasks, including invoice processing and expense tracking.
• Collaborate with the Facilities team to maintain an organized and functional workplace.

Requirements

• Proven experience in office management, reception, or administrative support.
• Spanish: B1+ required for effective communication.
• Russian: Proficiency required for communication with Russian-speaking employees.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Strong organizational, multitasking, and communication skills.
• Bachelor’s degree in Administration, Communication, Psychology, Tourism, Hospitality, or related fields.

Nice to have

• Experience supporting office operations in high-growth environments.
• Background in coordinating vendors or facility-related services.
• Familiarity with expense management or invoice tracking processes.

Culture & Benefits

• Flexible work arrangements between office and remote.
• Healthcare coverage.
• Education budget for language lessons and professional training.
• Wellness budget for mental health and fitness activities.
• 20 days of annual leave plus paid sick leave.