Bid Specialist

TL;DR

Bid Specialist (Sales): Act as key partner to Sales team supporting deal execution, RFP/RFI processes, proposals and CRM management with an accent on high-quality compliant submissions and scalable sales processes. Focus on owning end-to-end bid coordination, translating client requirements into compelling proposals, and driving process improvements.

Location: Hybrid office model in Madrid city centre (fully office or partially from home & office)

Company

Leading edtech platform for learning and development, recognized by G2, Fosway and TIME Magazine for best-in-class product.

What you will do

• Act as key partner to Sales team, managing contracts, writing proposals and supporting efficient deal execution.
• Own end-to-end RFP/RFI process, ensuring high-quality, compliant and timely submissions.
• Translate client requirements into compelling proposals in collaboration with Sales and Solution Consultants.
• Drive data quality and process discipline in CRM for reliable pipeline tracking and reporting.
• Identify inefficiencies and contribute to standardization of sales support processes.
• Collaborate with international stakeholders for consistency in sales processes.
• Support People & Culture in maintaining effective office environment.

Requirements

• Fluency in Spanish and English
• +2 years experience as Bid Specialist, Sales Operations or similar administrative/commercial support role
• Good understanding of sales processes and structured workflows
• Strong organizational skills to manage multiple tasks and deadlines
• Clear communication skills, written and verbal
• Comfortable with CRM systems (e.g. Microsoft Dynamics) and Excel
• Proactive attitude, attention to detail, sense of ownership
• Team player comfortable collaborating across teams

Culture & Benefits

• Flexible working hours and 35-hour weeks in summer
• 28 vacation days, public holidays including Christmas Eve and New Year’s Eve
• Hybrid office model in Madrid city centre
• Psychological support for employees and relatives
• Culture of learning: hirify.global Academy, mentoring, workshops, peer exchanges
• Award-winning language training with discounts for friends and family
• Flexible remuneration for restaurant, transport, childcare