Senior Associate Clinical Contracts & Budgets (Biotech)

TL;DR

Senior Associate Clinical Contracts & Budgets (Biotech): Supporting contracting, budgeting, operations, and niche conferences for Clinical Development Therapeutic Area with an accent on logistics coordination, workflow management, and cross-functional collaboration. Focus on executing event logistics, tracking contracts and payments, resolving budget issues, and maintaining accurate documentation in systems like Salesforce and Smartsheet.

Location: Remote in PST (preferred), MST, CST, or EST (must align to PST business hours)

Salary: $83,200 (up to $40/hour)

Company

Staffing firm placing professionals in biotech, pharma, and medical device environments.

What you will do

• Partner with SPO and CRMD to execute niche scientific and clinical conferences, coordinating logistics like room booking and investigator coordination.
• Track sponsorship commitments, provide weekly progress reports, and manage operational workflows including modular materials and onboarding.
• Support contracting workflows for Confidential Disclosure, Fee-for-Service, and Purchase Orders; resolve contract and budget issues.
• Maintain contract and payment tracking in systems; provide data for system entries.
• Handle administrative support: calendars, trainings, travel, and events.

Requirements

• Strong knowledge of Office 365 (Excel, Word, PowerPoint), SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet.
• Experience with contracts and/or invoicing preferred; strong communication, attention to detail, multitasking, problem-solving.
• Proactively identify process improvements; create documentation; negotiation and relationship management skills.
• Tolerance for ambiguity; self-motivated with minimal direction; ability to prioritize and take ownership.
• Comfortable in fast-paced remote environment supporting Pacific Time hours.

Culture & Benefits

• Fast-paced, remote work environment emphasizing independence, initiative, and cross-functional coordination.
• For temp assignments 13+ weeks: major medical, dental, vision, 401k, statutory sick pay where required.
• Reasonable accommodations for disabilities; E-Verify participation; equal opportunity employer.