Executive Operations

TL;DR

Executive Operations (Product): Partnering closely with senior leadership to strategize, operationalize, and execute administrative functions with an accent on creating structure from chaos, increasing efficiency, and scaling business operations. Focus on managing complex calendars, international travel, budgets, projects, and cross-functional communications.

Location: US-CA-Menlo Park, Hybrid

Salary: $120K - $172.5K

Company

hirify.global is powering the AI Data Cloud and the era of the agentic enterprise.

What you will do

• Manage complex calendars for Product Leadership, prioritizing high-volume requests from stakeholders.
• Handle team budget, travel, expenses, invoices, and purchase orders.
• Organize team resources like mailing lists, folders, and drives for easy access.
• Build operational efficiencies, streamline processes like onboarding, and present plans at executive meetings.
• Coordinate customer meetings, conferences, events, and brief executives with talking points.
• Manage international travel, agendas, onsite logistics, and company-wide communications.
• Lead programs and projects such as headcount, space, and budget tracking; mentor admin team.

Requirements

• Bachelor’s degree and 7+ years in executive support, program/project management, or chief of staff roles.
• Proven time management in fast-paced environments with multiple stakeholders.
• Experience initiating and implementing systems, processes, or programs.
• Extreme attention to detail, organization, and responsiveness.
• Strong interpersonal, verbal, and written communication skills.
• High-volume complex calendar and international travel management.
• IT savvy and cross-functional partnering with executives, customers, partners, vendors.

Nice to have

• Prior strategic business partner experience.
• Work across Sales, PR, Finance teams.
• External stakeholder interactions.
• Operational ownership including business rhythms, reviews, tracking.
• Lead admin experience with mentoring and process building.

Culture & Benefits

• Thrive in dynamic, fast-moving environments with experimental mindset.
• Low-ego culture focused on innovation, AI-native thinking, and redefining work.
• Embrace hirify.global values; scale with growing org of 1000+.
• US benefits detailed on careers site.