Senior Executive Operations Specialist (BOND Support)

TL;DR

Senior Executive Operations Specialist (BOND Support): Lead onboarding and integration for senior DoD executives while providing concierge-level operational support with an accent on administrative efficiencies and compliance. Focus on coordinating personnel actions, managing daily operations, and handling ad hoc initiatives aligned with OSD priorities.

Location: On-site at the Pentagon, Arlington, VA, Monday through Friday, 8am-4pm.

Company

hirify.global enhances national and homeland security by providing independent analysis and practical solutions to strengthen public institutions.

What you will do

• Lead onboarding, integration, and ongoing support for senior DoD and private-sector executives.
• Provide high-touch concierge support to leadership including the Secretary and Deputy Secretary of Defense.
• Manage end-to-end administrative operations such as scheduling, event planning, correspondence, and office coordination.
• Coordinate personnel actions including security clearances, appointments, and access requests.
• Oversee travel using Defense Travel System and maintain office operations and records compliance.
• Serve as liaison across stakeholders and support special projects.

Requirements

• Active Top-Secret clearance required at hire, with ability to obtain TS/SCI.
• Bachelor’s degree and 17+ years professional experience (or 12+ with Master’s), preferably in OSD or DoD.
• Experience with onboarding/offboarding senior personnel, including CAC/NIPR, security/ethics paperwork.
• Prior direct support to senior DoD personnel and correspondence/task management.
• Experience providing professional and analytic deliverables for technical/managerial tasks.

Nice to have

• TS/SCI clearance and Master’s degree.
• 14+ years experience, 8+ years direct support to senior DoD.
• Knowledge of OSD structure, exceptional communication, concierge support skills.
• Proficiency in Microsoft Office Suite, SharePoint, Teams.

Culture & Benefits

• Collaboration, integrity, initiative, and client-focused environment.
• Non-profit dedicated to public service impact.
• Equal opportunity employer valuing diverse backgrounds.