Assistant, Foundation Strategy Office, 2-year LTE

TL;DR

Assistant (Foundation Strategy Office): Provide comprehensive administrative and logistical support to multiple leadership principals, managing complex calendars, high-volume emails, expenses, travel, and team operations with an accent on cross-time-zone coordination and priority balancing. Focus on leveraging AI tools for efficiency, supporting onboarding and events, and ensuring clear communication.

Location: Seattle, WA (onsite full-time, must have unrestricted work authorization in the US; no immigration sponsorship including H-1B, OPT, etc.)

Salary: $31.44/hour to $44.04/hour USD

Company

The largest nonprofit fighting poverty, disease, and inequity around the world.

What you will do

• Manage high-volume emails, track priorities, process expenses and reimbursements, and handle special projects.
• Coordinate complex calendars for multiple principals across time zones, resolve conflicts, and prioritize meetings.
• Arrange domestic and international travel, including flights, lodging, visas, passports, and logistics.
• Support team operations: onboard new hires, plan events and meetings, maintain SharePoint/org charts.
• Leverage AI, automation, and digital tools to streamline administrative processes and knowledge management.
• Communicate effectively with principals and partners, maintaining discretion with sensitive information.

Requirements

• Bachelor’s degree or equivalent experience.
• Some experience in administrative roles for complex, fast-paced organizations.
• Proven ability to set priorities, meet deadlines, and balance competing demands.
• Strong communication skills and attention to detail.
• Proficiency in MS Office suite, especially Outlook; experience with AI tools like CoPilot and ChatGPT strongly preferred.
• Must have unrestricted US work authorization; no sponsorship provided.

Nice to have

• Experience with event planning or project management.

Culture & Benefits

• Comprehensive medical, dental, vision coverage with no premiums; paid family leave; foundation-paid retirement contributions.
• Generous paid time off, regional holidays, and employee community engagement opportunities.
• Close-knit, intellectually curious team emphasizing debate, growth, and positive culture.
• Commitment to diversity, equity, inclusion, and professional development.

Hiring process

• Standard process includes background check; accommodations available upon request.
• Application deadline: April 26, 2026 at 11:59pm Pacific Time.