Workplace Assistant

TL;DR

Workplace Assistant: Managing front-desk operations, visitor flow, and facility maintenance with an accent on administrative coordination and office environment optimization. Focus on ensuring operational continuity, supporting employee onboarding, and maintaining high standards of office presentation.

Location: Must be based in Virginia Beach, Virginia (On-site role)

Company

hirify.global is a leader in revolutionizing autonomy at sea, developing state-of-the-art autonomous and intelligent maritime platforms.

What you will do

• Serve as the primary point of contact for employees, visitors, and vendors.
• Manage visitor check-in processes, security access, and front-desk coverage.
• Maintain office organization, cleanliness, and readiness for daily operations.
• Coordinate facilities needs, including minor repairs and vendor engagement.
• Support administrative tasks, meeting setups, and event logistics.
• Assist with office onboarding/offboarding and procurement of office supplies.

Requirements

• Must be a U.S. Person as defined by U.S. law (citizen, green card holder, or protected asylee/refugee).
• Proven experience in front-facing administrative or coordination roles.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication abilities.
• Proficiency with tools like Slack, Microsoft Teams, Envoy, and Confluence.
• Ability to perform occasional physical tasks such as moving office supplies.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance with 80-100% premium coverage.
• 401(k) retirement plan with company match.
• Equity stock options for all employees.
• Generous paid time off and parental leave policies.
• Free daily lunches and snacks provided in the office.
• Life and disability insurance plus discounted pet insurance.